Securing your emails from Gmail or anywhere is often consider edatedious and convoluted technical task. It doesn’t have to be. But, it does have to be done with care and attention, much like tending to a garden: patience, the right tools, a little know-how to blossom. But you don’t need a botany degree.

With Mail Backup X, consider yourself armed with those right tools that give you not just the ability to flourish, but also the chance to have fun in the process.

Today, we are inviting you on a journey to secure your emails and back up all your Gmail data in a simple and seamless manner.Let’s get started with the steps and you can follow along. If you yet don’t have the tool installed, or don’t have the license, you can use the trial license for now. Just get the setup, install, and when the tool prompts you to activate your free trial, just click ‘activate.’

Step 1: Welcome to Mail Backup X – Your First Glimpse

Upon launching Mail Backup X, the Dashboard will be there to greet you. This is where central command resides, where the journey begins. Take a moment, look around, and acquaint yourself with the layout. Notice the tabs on the left:

• “Storage Spaces” – This is where you can connect your cloud storage providers, like Google Drive. Once they have been connected, you can select them during the process of creating a new backup profile.
• “My Backup Profiles” – pretty self-explanatory. This is where you can check up on the existing profiles, also create a new one, and more.
• “Import” –Have existing backups or archives or even files like MBOX, EML, PST, etc.? This is where you can import them to desired platforms.
• “Preferences” – Make Mail Backup X run and perform as per your requirements.

Also notice the panes at the center of the dashboard: See the ‘Tasks’ section? It’s here where you’ll take the first step towards securing the Gmail backup.

Step 2: Taking the first step.

Locate the ‘Setup a New Backup Now’ from the Tasks section at the center of the dashboard. This is your starting line. Click on it and you have taken the first step; you’re about to take control of your email data.

(note that if you click on your backup profiles tab from the left, you can then click on “Setup a New Backup Profile” to start creating)

Step 3: Point the tool towards your emails current residence (Which is Gmail in this case)

You’ll now see options for various email clients. Since we’re focusing on Gmail, click on Email Server.

Step 4: Then look for the Google Mail option and click on it.

Step 5: Granting Access

Next, you’re going to give Mail Backup X permission to peek into your Gmail. Click ‘Sign in’.

Step 6: Enter your Gmail credentials (your email address or username and then password) on the following screen.

Step 5: Confirming Your Choices – The Moment of Commitment

After signing in, Google will ask you to confirm your choices. Read the permissions carefully. When you click ‘Allow’, you’re permitting the tool to access the emails from your account.

Step 6: Deciding the Scope of Your Backup

You’ll be faced with a choice – do you want to back up everything since the dawn of your Gmail time (if so, click “Since Beginning), or just from now on after adding the profile (if so, click “From now onwards”)? Think it over; it’s about how much of your digital history you wish to preserve.

Step 7: Selective Memory – Choosing Folders

Not all emails are created equal. Some you cherish, others not so much. And among the ones you don’t cherish, some you still need to protect (for instance, legal reasons), others not so much. Here, you get to pick which folders to back up. It’s a good time to reflect on what’s important to you, both for sentimental and practical reasons.

Once the selection has been made, click ‘Continue.’

Step 9: Welcome to the configuration screen. Here, you get the options to align the profile neatly to your needs. Configure: profile name, storage, security, schedule, and USB auto backup.

• Location and Security –Design YourLockbox

Once you have selected the folders, it’s time to choose where to store your Gmail backups. Think of it as choosing a safe for your precious items.

You will be presented with options to select a storage location. Choose a space that is secure and accessible according to your needs. You can go for local storage on your computer or an external drive. Alternatively, you can also choose online storage accounts like from Google Drive.

Moreover, consider the security settings; you can choose to encrypt your Gmail backup with just a click. Note that you do have to go through a one-time setup to create a password and receive a recovery key.

• Automate: Let the robots do the work

Life is busy, and you don’t want to be bogged down by another task that is backing up Gmail data manually. Thankfully, you won’t have to.

Here, you can schedule your backups to run automatically. Decide if you want them to occur at regular intervals (daily, weekly, etc.) or trigger them manually whenever you prefer. The ‘Automatic’ option will launch the tool in action when its time, without further intervention, while the ‘Manual’ option gives you control over when the backups occur.

Step 10: Final Steps!

Review your settings one last time. Is everything set and ready to go?

Go through this checklist:

• Check if profile name appropriate for Gmail Backup?
• Check if storage space is set correctly?
• Check if ‘Secured’ option selected if Gmail contains sensitive data?
• Check if the backup schedule is right for your requirements?
• Check if you have selected the correct USB drive if want auto-snapshots of backups to USB?

All systems go? Prepare for liftoff. Or you know, just click ‘Save.’ This is not rocket science.

By clicking save, you will start your Gmail backup process. Your emails are now on their way to a secure archive where they will be stored according to your specifications.

Remember, the initial setup might require a few minutes of your time, but the peace of mind knowing that your digital correspondence is safely backed up is worth it.

If you followed along using a free trial version and considering the full license, know that there are two versions: personal and for team.