Because you are reading the article backing up Outlook Mac, it makes sense to assume that it is already a priority for you. You have ultimately made the decision to back up your emails and other items from Outlook Mac.

You have understood something that frankly should be obvious, backing up your Outlook Mac emails really should not be relegated to the sidelines.The reasons to do so aren’ttoo complicated. We all know why. Butit’s just that very few of us are able to react appropriately towards the risks inthe future.

Work and life blend together in our inboxes, don’t they? One minute you’re emailing a client about the next investment opportunities, the next you’re forwarding a funny joke to your friend. For many users of Mac, both tasks probably happen within the same window of Outlook Mac.

And with emails being so ubiquitous with their general-purpose, it’s way too easy to get sidetracked.

One day you’re on top of your inbox, handling clients’ communications, meetings, memorable jokes from friends – totally in the zone. The next? Something goes wrong – a crash, a virus, maybe just a bad click – and you start having trouble finding the information you need urgently. Your whole schedule’s up in the air.

Terrible feeling. It happens more often than most of us think. Between glitches and accidents, losing important data is a real risk.  That’s why having backups of Outlook Mac data should take priority.

But, to reiterate, you have probably realized that by now. The only problem seems to bethat you are not sure how to act, what to do, what should your first step be. With so many choices come confusion, even for Outlook Mac backup solutions.

You can proceed with one of the best inventions of civilization – copy and paste. Copy the mailbox folders and paste them somewhere safe. That’s certainly a direction you can take, and many do.

But…the whole copy-and-paste thing is a hassle. It might get the job done, but who has the time to constantly be doing that? There’s work to do, deadlines to meet, not to mention catching up with people outside of work. It’s not smart to spend precious time looking afteremails when there’s a much better, more efficient approach. And also, calendars, contacts, and all those other bits of info in Outlook—you cannot back those Outlook Mac items up in the same copy-paste or drag and drop method.

So, here’s the good news for you – you can secure your data in just a few steps. All of it, including emails, the detailed structure of folders, calendars, contacts, and everything else. The tool most experts recommend is “Mail Backup X” – due to its range of useful features and the simple interface that requires no effort or technical skills.

In just a few clicks, you can put your emails in a safe place from where you can easily access them. Let’s take a look at how the process actually works. The steps below will help you back up Outlook Mac in an effective and safe way:

1. Step 1: After installation, open the application on your computer. From the dashboard, navigate to the “My Backup Profiles” section (look under the “MY BACKUPS” category on the left sidebar). Click “Setup a new backup profile” option to start the process for creating a new backup profile for your emails on Outlook Mac.

Note that the application allows users to create detailed backup profiles for different email accounts, providing flexibility and personalized backup options tailored to individual needs.

2. Step 2: Then comes the screen where you specify the original location of emails and data that you wish to create backups for. In this case, it happens to be Microsoft Outlook. So, click on the Outlook Mac icon.
3. Step 3: The application will prompt you to select the desired mail identity if you have multiple identities in Outlook Mac. Select the one you wish to back up.

Outlook identities on your Mac are very much like separate compartments within the Outlook application. Each identity stores all the information for a specific email account. Like emails, contacts, calendar, and even settings. Note that “Identity” in the context of Outlook Mac means the same thing as “Profile. ”Identity is the term that was in use in Outlook 2011. Post 2011 version, they are now referred simply as Profiles.

4. Step 4: Trim down the folders for much slimmer backup files, if you think there are some redundant data. You don’t have to back up every single folder in your Outlook Mac account. Just check the boxes next to the folders you want to include. There’s an additional option here: let the tool automatically back up future little sub-folders placed within your main folders that you might create.
5. Step 5: Finalize your backup configuration:
   1. At the top is the “Backup Profile Name” field. Enter any name you want. This name is to help you spot your profile when you need it.Once you have more than one, you will realize that effective naming anything is a less-discussed yet important skill for data management.
   2. Pick a storage spot by selecting “Choose a Space.” You can keep your Outlook Mac backups on your computer or choose a cloud option or both. Best to have them stored in two locations, one local and one remote or online.
   3. Want to keep the files unreadable even if someone manages to get their hands on? You can achieve that with Encryption. Click on the “Secured (Encrypted)” option to encrypt the backup files.That will make them accessible only on this device. If you ever need to open them on a different computer or want to share them, you will need the decryption key that’s unique to every profile. Note that when you first configure the security option, you will also be given a recovery key, which must be kept very safe. If you ever lost the decryption key for any backup profile, the recovery key can be used to decrypt the data. In case, you lost both, it will not be possible in any way to recover the data. That’s the whole point of Encryption.
   4. Set your backup frequency. Choose from “Automatic”, “Manual”, or “Recurring”. The automatic option ensures your backup is always current by updating whenever new emails arrive.
   5. Optionally, activate the “USB Auto-Snapshot” by clicking “Add USB drive”. This feature lets you make instant backups on a USB drive, adding an extra layer of security and making your data portable.

After configuring all options, click “Save” to create the backup profile. You will then see your newly created backup profile listed under “My Backup Profiles,” indicating that your Outlook Mac backup has been successfully set up and is ready to run according to the schedule you set.

In a few simple steps, you can effortlessly back up your essential Outlook data on your Mac. This software’s clear layout and adaptable options make the process smooth and efficient.

See the change for yourself – start with the free trial today and find out how Mail Backup X provides unmatched reassurance for your email archives, contacts, calendars, and beyond. As the most recommended tool for Outlook for Mac users, Mail Backup X keeps your priceless Outlook data safe, shielding you from sudden loss or damage. Actively manage your Mac Outlook backup sand do so with ease today.