Today we are seeing how Mail Backup X can help you with backing up Windows emails in a quick and seamless manner. We will also discuss some other pretty important advantages of using a dedicated backup tool, rather than trying to do all this work by yourself.

This article is going to walk you through how to use the tool for backing up your emails safely and also very thoroughly.

Backing up emails on your Windows PC can quickly turn into a dreadful task. It should be simple, but it seldom is. You have your email folders, but there are also things like metadata, headers, and other items that most people never even think about during the backup process. If you need to restore from a backup (which is in fact the point of backups), you want all of that information there too and in the right places. So, it gets complicated, kind of fast.

How Mail Backup X Provides Windows Email Backup

But tools like Mail Backup X can make the task of backing up Windows emails much less stressful. Ithandles all the tricky and complicatedaspects for you, and it works consistently every time. It also works for backing up from the popular Windows email clients – so Outlook, Thunderbird, and Postbox are all within its compatibility range.

Let’s talk specifics, and don’t worry if you are not a technical person, this will all make sense. When you select the email client you want to back up, Mail Backup X automatically detects where it’s installed, which is very convenient. It then backs up everything – folder by folder, email by email. It grabs all the metadata, headers, and all those other bits of data that go along with your emails, something you won’t even know you need until you need it.

Setting Up Mail Backup X for the First Time

The first thing you’ll need to do is download and install Mail Backup X. Once you have it installed on your Windows system, follow the steps below.

When you first launch the tool, you see the typical terms and conditions page. Click agree. Next you see the activation screen. If you have purchased a license key, you can enter it here. Otherwise, you can also click on the “Activate Free Trial” button to use the tool for 15 days at no cost. Use this period to see if the tool is a good fit for your Windows email backup needs.

This trial version is not only helpful, but also incredibly easy, convenient, and risk-free.You’re granted a complete 15-day free trial without the need for providing your name, credit card details, or any other personal information. Often, free trials can be cumbersome, but Mail Backup X offers a refreshingly straightforward experience, a rarity in current times.

Getting Started with a New Profile

Now that you have either the full version activated or the trial mode, it’s time to set up your first backup. The new profile wizard is intuitive, and you just have to specify the email platform/client you are using, email identity/profile, folders to back up, and the essential parameters like frequency, destination, and so on.

• Right in the middle of your dashboard, you’ll see a section called “Tasks”.There’s a button there labeled “Setup a New Backup Profile” – go ahead and give that a click.If you prefer, you can also start a new profile by clicking on “My Backup Profiles” (you’ll find this along the left-hand side of the screen). Either way works.
• This takes you to the source screen, which is where we pick the email program you want to back up. There are a few options here – Outlook, Thunderbird, and Postbox.Just click the icon of the email client you use.Don’t worry if you want to back up more than one, you can always set up another profile later.

It also has an option called “Mail Server”, which is different than what we’re doing today, but worth noting, if you want to back up emails directly from your email account.

The next screen shows you all the “identities” or “profiles”. These are basically the different setups you might have within your email program. If you probably just have one (the default one!), it’ll likely be selected automatically, and the wizard will move on to the next step (folders).

Narrowing the Scope (Folder Exclusion)

Here you will be seeing the folders. You can totally continue with the default selection (which has every folder selected) for complete Windows email backup. But, if you have limited space on your disk or cloud-provider (wherever you are storing your backups), you can probably take a moment to dig through the folders and remove some of the non-essential ones.Maybe you’ve got some old junk folders you don’t care about, or folders filled with stuff you know you’ll never need again.

It will also make the Windows email backup process a lot faster, and when it’s time to restore emails, you won’t have to go through all of your database that probably includes unnecessary emails.

Profile Configuration

Mail Backup X gives you numerous options to really customize things, which is great for getting your Windows email backups working just the way you want.

• First up is picking where you want to save those backup files. You can keep it simple with a folder on your computer. Or the tool has native integrations with cloud storage like Google Drive and OneDrive. You can add those locations. And, if you’rea tech-savvy user, you can use an FTP server to keep your backups. Note that it is possible to add multiple destinations for a single profile (called “Mirror Locations”).
• Next is setting up intervals and defining the rate at which the profile updates the backups. For example, you can simply choose the manual option, which means, it will update the data only when you click on “Backup Now” button manually. Or you can choose the ‘Recurring’ mode and then set the intervals at which the tool will automatically connect with the email program and update your backups. You can also specify the precise time at which it will do that. But the most commonly and ideal choice is ‘automatic,’ although it can be somewhat overkill, especially if you don’t receive too many emails. This option works automatically when it detects new data or changes since the last backup.
• There are also these two additional settings: Profile name and USB drive auto-snapshot. Give your profile a name. And if you want, you can select a USB Drive which will be linked with this profile. Then you can choose to update your Windows email backup on USB drive when the tool detects it has been plugged into the system, or manually click on “Copy to USB” button. The latest backup will automatically be selected for saving into USB Drive.
• Lastly, let’s not ignore the security aspect. If you prefer privacy, check on “Encrypted” box to encrypt the Windows email backup files.

Why a Dedicated Backup Tool is Worthwhile

Sometimes, you need to find and restore a single email from your backup, or a group of emails from a certain time. Trying to figure all that out by yourself can get daunting, and very time consuming. A tool like this makes it easy, and it means you can always have full confidence in your Windows email backups. Best of all, Mail Backup X is available as a 15-day trial, so you can try it out entirely risk-free. It will even let you set up to 5 different backup profiles, all within that free trial.