Do you want to find the best Gmail backup tool? Here is your best guide to backup Gmail emails

Gmail is the most widely used email backup service in the whole world. There are billions of Gmail users because android phones require Gmail email service too. Gmail is the primary email service for more people than any other email service in the world. Since Google offers a set of remarkable services like docs, sheets and drive, many email users like to keep Gmail accounts for their personal or professional use. Even WhatsApp backups on android need Gmail accounts to backup the data on Google drive.

There is more

Like everything else, Gmail also has its limitations. Google is incredibly secure but there are times when emails may get lost due to a variety of reasons. Many times, the users are not careful enough to preserve their email data. This is when data loss occurs for most people. This is why you should always keep a backup.

Now, if you are looking for a way to backup your entire Gmail mailboxes, you are going to need a professional tool that you can trust and work with. Now, where can you find suitable Gmail tools for yourself?

Here in this detailed guide, you will find the best 10 Gmail backup software in 2023

Let us get started to find the best Gmail backup tool. Before you find the right tool, you should know how to choose the right Gmail backup tool.

Here is what you should look for in the tool if you want to get great Gmail backup results

There are a lot of things that you can look for while selecting the best Gmail backup tool

The most important thing to consider before finalizing a particular tool is its ability to handle your email data.

• The tool should be able to handle more email items
• The tool should be able to backup and restore any emails you want
• The tool should not lag or cause errors while working with large mailboxes
• You should be able to use the tool without any expertise
• The tool should offer you multiple features to manage the process
• You should get personalization features

If you are able to find a tool which is easy to use, affordable and reliable, you are in luck. The tool that you are using should be able to backup your entire Gmail account without any chances of data corruption or file modification.

Other factors include – Cost, compatibility, benefits, related features and more.

Now that we are aware of the factors, it is time to go ahead with the list of top tools for Gmail email backup in 2023

Here are the best top 10 Gmail backup software in 2023

Mail backup X                       

Mail backup X is a certified Gmail backup tool designed to backup and restore different email services on both windows and mac. This software is created to ensure that all email users get a chance to backup, restore, archive and also export their emails like they want. Most email users want to feel a sense of control over their email data while creating a backup. Since the manual method is not reliable and needs a lot of hard work, users have been desperate to find an automatic solution that works for all file formats and is easy to use.

This is why most experts consider Mail backup X to be the perfect solution for all types of email backup and recovery. This tool specializes in Gmail backup and recovery. It is able to handle your entire email mailbox regardless of the size and the number of files. You get a list of extremely powerful features which make it possible for you to control your emails in more ways than previously possible. However the best thing about this tool is the fact that you are getting to work with the data that you want. You don’t have to be a professional user to work with this tool.

The tool lets you backup, restore, archive and also export any emails you may want to manage. The tool is not limited to just Gmail. It is compatible with Apple mail, Yahoo mail, Outlook, Thunderbird, Postbox and other IMAP based email services.

Here is the step by step process to backup Gmail emails with Mail backup X

Download and install the tool. Once you know that the tool is successfully installed, you have to double click on the tool icon to launch it.

Once the tool is launched, you will be taken to the main dashboard. Here you can see the option to directly create a new backup profile. You have to click on it to get started. Once you click on it, you are taken to another window where you are required to choose the email service that you wish to backup. Among the options on the first window, you will see “email server”. Click on it.

Now you will be taken to the next window where you can see Google mail. Click on it to go ahead.

You will be taken to a sign in window. Click on sign in and enter your account details.

Give the tool permission to access your email data so that your emails can be backed up. Click on
“Allow” to go ahead.

In the next window, you will be asked to choose the time period for which you want to backup your emails. You are suggested to choose “since the beginning”

The tool will automatically scan your Gmail mailboxes and will bring all the email items to you. You will be able to see that all the emails are arranged in an accurate manner. You will see all email folders in order so that you can select the ones that you wish to backup or restore.

Once you have selected the email folders and items that you want, you can click on continue.

Once you click on continue, you will be taken to the next step.

In the next step, you can find yourself on the advanced settings window. There are a lot of things which you can modify on this window.

• Frequency of the email backups
• Encrypt your Gmail backup profile and data
• Set up auto USB backup and sync feature
• Choose where you want to store your backup profile
• Store Gmail backup to cloud service

Once you have modified the backup profile, you can click on save.

This will start the backup process immediately. You can track the progress of the backup process on the live dashboard. Here you will be able to find out the details of the entire backup process. You can also see the total number of items backed up along with the location of the backup.

This was the step by step process of Gmail backup with Mail backup X software.

These are the top features of this Gmail backup software

Automatic backups for all

The greatest benefit of using an automatic tool is the fact that you don’t have to depend on the manual method for email backup and recovery. This is what makes automatic tools so attractive for regular email users who have been looking for ease and simplicity in the process. Previously, the email backup process was manual and this was a great problem for most users. This has been solved.

Restore Gmail backup to live mailbox

Mail backup X is more than just an email backup tool. It is also designed to be a professional method to restore Gmail backups and more. Since this is a two in one email backup and recovery tool, there is no need to worry about getting another piece of software to restore the emails. The tool allows you to directly restore your Gmail email backup to a live mailbox.

Inbuilt filter item feature

The inbuilt filter item feature enables all email users to find and choose the email items or folders that you wish to backup and restore. You are given the chance to select the email items that you want to backup and leave the rest behind. Once you are done selecting the email items, you have to click on continue. This will ensure completely selective email backups.

Inbuilt email converter

If you are someone who wants to convert your email files, you are going to need an email converter. Professional email converters are required to maintain the folder hierarchy and to preserve the uniqueness of the email data. You are getting an inbuilt email converter embedded within the interface of Mail backup X software. This makes it an all in one solution for email management for all major email services.

Smart backup and restore feature

The tool comes with an inbuilt feature which lets you enjoy uninterrupted email backup and recovery. The smart backup and resume feature allows the tool to automatically hold and resume the process according to the internet connectivity. Many email users found it difficult to process their email backup due to internet connectivity. Many users lose the progress as well. This feature is a blessing.

Store emails in 3X lesser space

The tool comes with an inbuilt data compression feature which lets you store the same amount of data in 3 times lesser space than usual. This compression algorithm allows all email users to make the best out of the process. Data is expensive and data security is paramount. This is why you should certainly get this tool if you want to save some space.

Auto USB backup and sync

The auto USB backup and sync feature is a brilliant way for you to ensure that you are able to get instant portable backups any time you want. With just a one-time setup, you are able to ensure that any time you plug in the mapped USB drive, the tool will store a snapshot copy of the latest local backup in your chosen USB drive. This is done instantly and therefore it is great for those who seek portability.

Archive emails as PDF files

This is one of the most potent and useful features of the tool.  You are going to be able to directly create PDF archives of your Gmail emails. You can also encrypt these email profiles so that you don’t have to worry about the security of your email mailboxes. You can use PDF archiving to maintain the folder hierarchy of the database. These files are incredibly secure so you should surely try this feature.

Now that you know how this tool works and what it offers, you can go ahead and test its free demo version. The free trial of this tool works for 15 days and you can test all its features without having to worry about anything else. You can also upgrade to the full version at an affordable cost in the package of your choice.

This tool is considered to be the number one solution for Gmail email backup and recovery by most experts.

Here are the other options that you can choose from if you want a dependable solution for Gmail backup

• Google takeout
• Backupify
• Handy backup
• Bitrecover
• Dropsuite Gmail backup
• Spanning backup tool
• Spinbackup
• Mailstore home
• BitRecover

These were some of the other options that you can choose from.

This guide was designed to help you find the best Gmail backup software in 2023. You can check out any of the tools mentioned above and we hope this helps you.