Email backup and recovery is a remarkable process which allows email users to take complete control over their email data. If you are able to find a way to backup and restore windows emails securely anytime you want, your life will be much easier. 

If you are a beginner with no experience, you are going to love reading this list.

Here you are going to find the best information about finding the right toolṣ for Windows email backup and recovery. Most email users are confused about choosing a particular tool for email backups because there are too many tools which offer the same things. 

This can be irritating for someone who does not know how to backup their email files. They don’t have any reference to help them make the right decision. If you are also confused and want a definitive solution for email backup, you should read this till the end. 

Top 10 best windows email backup software in 2023 

Here is a list of some windows backup software that you can try in case you are looking for a solution which works. 

We will begin by talking about the most preferred choice of experts. 

Mail backup X software for windows email backup and recovery 

Mail backup X is a professionally designed solution that works on windows and mac computers without facing any compatibility issues. This tool was particularly created to make the process of email management simple for all email users regardless of their experience. 

This tool is designed with a set of extremely unique, powerful and effective features which allow all users to take care of their email data like it should be done. With this tool, you will never have to worry about losing your email data any more. 

Easy step by step process

The tool comes with an inbuilt wizard based interface which guides you from the installation till you get the end results. This is how all types of email users are able to work with it without any issues. More than 40,000 email users from all around the world have used it with full satisfaction. You can just follow easy steps and the tool will do everything according to you. 

How to backup windows emails with Mail backup X software 

Here is the step by step process to easily backup any emails with this professional software.

You have to start the backup process by launching the tool after it is installed. 

When the tool is launched, you will see that you are at the first window. Here, you will find a direct option to create a new backup profile. Click on it. 

Now you will be taken to the next window where you can see different email services that can be backed up or managed with this tool. You have to select MS outlook from the given options. 

Now, the tool will start scanning any outlook installations and related folders on your system. 

On the next window, you will see that the tool has scanned and organized all your outlook email folders. Now you have to choose the email folders and items that you wish to backup from your outlook windows account. You get the choice of selecting and deselecting your emails. This filter item window is great for users who want selective backups and don’t want to backup the whole thing. Once you are done selecting your folders, click on continue. 

This will bring you to the next window. This is the advanced settings window where you get to modify the backup settings according to your wish. On this window, you can change what you want with your backup. 

Here are the things that you can change on the advanced settings Window 

• Name your backup profile – This gives you the choice to keep a familiar or specific name so that you can recognize it later.
• Choose the backup frequency  – This is the most important feature that brings the feeling of automation. You can choose how often your email files get backed up. You can choose between different time intervals. Your emails are going to get backed up automatically with this.
• Choose where you want the backup to be stored – The tool lets you ensure that you are storing the email backup in your preferred location. You can click on choose a space to get started with this.
• Select between online and offline storage – This is one of the best things that you can do can do with this tool. You can choose to store the backup on your system or to your preferred and supported cloud service.
• Set up automatic USB backups – This feature lets you store your email backups instantly and lets you enjoy the benefit of instant and portable backups without having to set up the backup every time. You can just do a one time setup with you preferred USB drive and when you plug in this device, the tool automatically stores the latest snapshot copy of the backup in it.
• Encrypt your email backup files with a strong password – You are given the chance to encrypt your email backup so that there is no unauthorized access without your permission.

Once you have modified all the settings according to your wish, click on done. 

This will start your windows outlook backup process. You can track the live progress of the process right in front of you.

Once your backup is finished, you will see a log report window. On this window, you can see the total number of items that have been backed up. You can see where the emails are backed up along with other details. You can even export the log report to use it later at a convenient time.

This was the step by step process to backup windows emails automatically with a solution that works 100% of the time. 

Here are the best features of this tool 

Automatic incremental backups 

This tool is remarkable in many ways. You are given the chance to enjoy fully automated backups. This means that you can choose to backup each email that arrives, automatically. With this feature, you get to create a full backup, after which the tool automatically detects each email that arrives and backs it up. This is a great way for you to be in control of your data. Your emails are backed up automatically without any trouble to the user. This is one of the main reasons why people love to work with this windows email backup software. 

3X data compression

This tool is great for those who work with a large amount of email data. Most users don’t back up their emails because they think they don’t have enough storage space. This tool comes with an automatic data compression algorithm which enables it to compress the email data in 3X lesser space than usual. This gives you the chance to store up to 3X more data in the same space. 

Auto USB backup 

The auto USB backup and sync option allows you to create automatic portable backups without asking you to download any plugin or extra extension. You can map a USB drive in a particular way. When you plug in this USB drive, the tool automatically backs up a snapshot copy of the latest local backup. This way, you are getting instant portable backups without manual effort. 

PDF archives 

Yes, you are given a chance to directly archive your windows outlook email files to PDF format. PDF files are great for storing archives. You can even print these archives if you need physical copies. Apart from this, you can also set up a password to protect these PDF files if they are being shared. This is portability at its peak. 

Smart backups

The tool comes with a feature for smart backup and resume. This means that whenever you lose your internet connection during email backups, you will not lose progress. The tool will not restart your backup from the beginning. Instead, the tool will automatically pause and resume the process according to the connection. This ensures that you don’t have to fear losing your connectivity. 

Email conversion 

The tool allows you to convert your emails from one format to another. The tool comes with an inbuilt email converter. This makes it a two in one solution which works for email backup as well as migration. You can backup to and from most email services without any issues. This tool makes you a proper expert in email management. 

Live dashboard 

There is a live dashboard on which you can see the live status of the backup or recovery process. This feature makes you feel involved with the process and makes it easy for you to keep track of what is happening. This is a feature which relates more to user experience and personalization. Users like to know what is happening and when. 

Different packages 

The tool offers different packages based on the needs of different users.You don’t have to worry about not having enough funds to get the service of email backup and recovery anymore. The developers of this tool wanted everyone to have access to professional email management. This is why you get a choice to choose from different packages. 

Here are the packages that you can choose from 

Single user version

You can get the single user version of the tool which is perfect for single users. It can be installed on two computers easily. You can use the single user version and use it to backup up to 5 mail profiles per user. You can also upgrade this tool to get 10 more mail profiles. 

Team version 

The team version of the tool allows you to get the tool and use it for a larger number of users. You can get this version if you want the tool for 5, 10, 20, 30 users or more. This version lets you backup up to 5 mail profiles per user. One of the perks of getting the team version is that the admin gets to use the tool remotely for other users. You can get a $20 top up pack which will give you 10 more mail profiles to work with. 

Now that you know everything about this tool, you should finally take it for a test run. The free demo of the tool is remarkably well designed and works for everyone without any issues.

Get the free trial without delay

Yes, you can now test the free trial right here. The free demo of this professional software is created so that you can work with your test files without having to risk your original files. You can use the free trial for 15 days and use all the features in an unlocked format. There is nothing that you cannot do with the free trial apart from not being able to use it fully for an unlimited time.

The free trial can be directly upgraded to the full version in the package of your choice.

You should not miss the free trial at any cost. This is your chance to get complete freedom.

To download the free demo right here, click here – https://www.mailbackupx.com/download-mailbackupx/

Here are the other options that you can try for Windows email backup in 2023

KLS mail backup

Handy backup

Bitrecover

Aryson backup

Zook email backup

Mailvault

Advik backup

Mailstore home

Vaultastic