Archiving Yahoo emails is an important task to ensure that your data is stored safely for future reference or legal compliance. With Mail Backup X, you can efficiently archive your Yahoo emails.

Here’s a detailed step-by-step guide on how to do this using Mail Backup X:

Preparation Steps:

Initial Setup:

Ensure that Mail Backup X is properly installed on your computer. If you haven’t installed it yet, download the installation package from the official website and follow the installation prompts.Make sure to download the version appropriate for your operating system, because the tool is available for both Windows and MacOS platforms.

Navigating the Dashboard:

Open the Mail Backup X application. You will see the main dashboard, this is where you can control all your backup profiles, view activities, navigate to additional tools and features, and more.

Familiarize yourself with the dashboard layout. Look for sections like ‘Dashboard’, ‘My Backup Profiles’, ‘Exclusive Tools’, and ‘Preferences’. These areas will help you monitor your backups, create new profiles, access specialized tools, and customize settings.

Understanding Backup Profiles:

A backup profile is essentially a set of instructions that tells Mail Backup X which emails to archive, how often to archive them, and where to store the archived data. The reason you need to create a profile is because it enables you to use Mail Backup X to archive Yahoo emails alongside any other need for backups or archiving and be able to create specific configurations for each. For instance, you may want to store your Thunderbird data to a different location and your Yahoo archives on a different drive.

Creating a Backup Profile for Yahoo Mail:

Starting the Backup Profile Creation:

On the dashboard, locate the ‘Tasks’ section. Here, you’ll find an option labeled ‘Setup a new backup now’. Clicking this will lead you to a screen shown below in the screenshot. Click “Setup a New Backup Profile.”

Alternatively, you can click on ‘My Backup Profiles’ (on the left navigation pane) which will also direct you to the ‘Setup a New Backup Profile’ screen.

Choosing the Email Server:

Next screen displays the options for various email services. Since Yahoo Mail is not directly listed and is not a desktop-based client like Outlook or Thunderbird, you will select ‘Email Server’.

step by step guide to archive Yahoo mail

Selecting the IMAP Server Option:

After clicking on ‘Email Server’, you will be presented with multiple options. Choose ‘IMAP Server’ for Yahoo Mail. Yahoo Mail uses IMAP protocol for its email services, which allows Mail Backup X to access and archive your emails from Yahoo servers.

Entering IMAP Server Details:

You will be prompted to enter your email address and password for your Yahoo Mail account. Ensure that you enter the credentials accurately to allow Mail Backup X to access your emails.

The Ultimate step by step guide to archive Yahoo email

Manual Configuration (if needed):

If Mail Backup X does not automatically fill in the IMAP server details, you might need to choose ‘Manual Configuration’. Here you will input the server details, including the server address, port, and encryption method.If you’re unsure about the IMAP settings for Yahoo Mail, you can typically find these details on the Yahoo Mail website under the help or settings section. The standard IMAP server address for Yahoo Mail is “imap.mail.yahoo.com”, and the port is usually 993 with SSL required.

For Yahoo Mail, the encryption is typically SSL/TLS. Make sure these settings are entered correctly to ensure a secure connection.

Folder Selection:

After successfully logging in, you will be taken to a screen where you can select the folders you wish to back up. This is crucial as you may not want to archive every folder from your Yahoo account. Additionally, you can pick to choose to archive any new folder in the future.

Consider which folders contain important emails you want to archive. Ideally, the basic folders like Inbox and sent should be selected. If you have any custom created folders, find out if the emails in them are needed or not.

step by step guide to archive Yahoo email

Backup Preferences:

Next is configuration. Here, you tweak the preferences of this particular backup profile, in this case, set the preferences depending on your needs for Yahoo archives.

Name: Give it a name. This will help you significantly once you have more than one profile added in the tool.
Frequency: You’ll be able to choose the frequency of your backups, whether you want it to be manual or automatic. For continual backup without manual intervention, select the automatic option.
Auto-USB: You can also select the ‘USB Auto-Snapshot’ feature if you wish to have a portable backup copy on a USB drive.
Choose where you want to save your archived Yahoo emails. Mail Backup X allows you to save them on your local drive or online storage, which includes services like Google or OneDrive, but also custom FTP sever. Or you could use an external drive for additional security. (note: it’s good to have more than one location, also called ‘mirror locations.’)
Decide on the security settings for your Yahoo archives. You can choose to have them encrypted, which is highly recommended for sensitive data.New users will also have to create a password for the application, after which they will receive a master recovery key that can be used if backup-specific encryption key is lost. (Note if both encryption key and your personal master recovery key are lost, you would be out of luck. There’s no way to access the files).

Start Archiving Yahoo Emails:

Review all settings to ensure everything is correct, and then click ‘Save’ to create your backup profile.
Once the profile is saved, Mail Backup X will start the archival process for your emails on Yahoo based on the schedule and settings you’ve chosen.
You can monitor the progress in the ‘Activities’ section of the dashboard, where you will see the number of items backed up and any notifications related to the backup process.

Maintaining Your Archive:

Regularly check the Yahoo archiving profile to ensure is running as scheduled. If you encounter any issues, consult the help section or contact support for assistance. Periodically test the backup by restoring a small number of emails to ensure that your data is being archived correctly and is recoverable in case of an emergency. What’s convenient is you can also simply view the emails from within the Mail Backup X, if you don’t want to restore.

Exploring Mail Backup X’s Free Trial Version

With your Yahoo Mail now set to be archived through Mail Backup X, you’ve taken a significant step in data management and security. The process you’ve followed ensures that your emails secured, organized, and retrievable at your convenience.

If you are new to Mail Backup X, you may have followed this journey of archiving Yahoo emails using the free trial version. The trial offers you a chance to explore the features and user interface of the software without any initial investment. It’s an excellent way to get accustomed to the tool’s functionality and assess how well it aligns with your email management needs. While the trial has limitations, it gives a comprehensive preview of the tool’s capabilities.