Anyone serious about protecting their emails seems to have Mail Backup X on their radar. It’s the tool that gets recommended time and time again for backing up IMAP email accounts. And that kind of reputation matters when you’re dealing with important data.

Mail Backup X is a tool to lessen the impact of accidental loss. But it can do more. It is also about creating a lasting record of your communications that you can easily search for later. It can create a complete archive of your data, ready for search, for exports to other formats, and more.

Getting started for IMAP email backups with this tool is simple. Choose your email provider (either popular providers like Gmail and Hotmail or any other that supports IMAP), and sign in the same way you log in to your inbox. Mail Backup X handles the technical side of things from there. But what’s impressive is the level of control you have – want to back up only specific folders? You can do it. Schedule backups to happen overnight? No problem. Need encryption to protect your data? That’s an option too.

Think about trying to find an important email from years ago – it’s stressful when you don’t have a backup solution in place. That’s the kind of future frustration a tool like Mail Backup X helps avoid. It’s designed to be straightforward for anyone, with simple setup options. But, if you’re the kind of person who prefers to fine-tune things, the advanced customization is really impressive.

Most of us have a backup system in place for our computers – for our photos, videos, documents, maybe music. But how many of those plans extend to email specifically? Those emails contain conversations, receipts, and important bits of information somewhere within your email servers. Have you considered backing those up as well? While it’s easy to think those emails are safe (because they are online), there can be some issues and potential risks that could one day prove to be too disruptive. And those issues and problems do crop up quite often.

Traditional IMAP email backup solutions might seem to cover your data, but there can be hidden issues when it comes to accessing your information or restoring it. Here’s the break down of those issues and how Mail Backup X addresses them.

The Maze of Migrating Backups: Suppose you have to restore a bunch of old emails. With conventional backups, you might end up with a giant archive file – a single, monolithic entity. Going through that to find specific emails can be a nightmare. Mail Backup X keeps your emails organized by folder structure, just like your inbox, making retrieval very simple and effective.
Corrupted emails from old backups are a nightmare, surprisingly common with outdated formats. Mail Backup X tackles this head-on; its backups are tailored to email data. This means a better chance of everything working smoothly when you need it to.
Traditional IMAP email backups can leave you hanging during the restoration process itself – it’s slow and complicated, especially with lots of emails. Mail Backup X focuses on efficiency. Whether you need a few messages or your entire inbox back, the process is designed to be as painless as possible.

Now, let’s find out the exact process and steps with this tool for backing up IMAP emails. The guide below is written for all kinds of users, regardless of experience and skills. You can easily follow the steps without having to go through any additional technical manual. The steps are easy to implement and in no time, you will have a proper IMAP email backup system setup in place.

Getting Mail Backup X up and Running

Hopefully, you have already downloaded and installed the application on your system. If not, don’t worry, you can do it now.

Open the website for the tool (MailBackupX.com) on any of your web browsers like Chrome or Edge.It’s important that you get the right version from the official website or from the few reputed sources.Unfortunately, there are some risks associated with downloading from third-party websites.
Look for the download section in the top horizontal menu. On the download page, you will find two sections for both windows and Mac systems. Select the one suitablefor your computer. Also note that if you use both Mac and Windows, you can install the tool for both systems and activate both of them with one license.
Now open the folder where you saved the installer file and double click on the installer file.Theon-screen instructions guide you to get the application installed.It’s pretty standard.

Now, we are truly on our way to start with our first backup profile suitable for IMAP backup needs.

Step 1: Starting Your Backup Plan

Dashboard QuickStart: The “Tasks” box on your main Mail Backup X dashboard has a “Setup a New Backup Now” button. This is the most direct route.
Navigation Panel: Or click “My Backup Profiles” in the left-side navigation panel. Then, click the “Setup a New Backup Profile” button.

Step 2: Connecting Your Email Account

Email Server Option: On the source/platform screen, select the option “Email Server.” This indicates you’re backing up an email account rather than another type of data source.
Finding IMAP: Next, you’ll usually see icons for popular email providers like Gmail. However, to connect to a wider range of accounts, look for and click on the “IMAP Server” icon. This option uses a standard protocol most email providersuse.
Logging In: Enter your email address and password. If you encounter any issues connecting, click the “Manual Configuration” button. This allows you to input specific settings like the server address, security protocol, and port number (your email provider can supply these details).

Step 3: Choosing Your IMAP email backup Content.

Folder Selection: The toolshows all the folders from your connected email account. To reduce the size of your backup files, you can uncheck any folders you want to leave out. Think carefully about what you truly need to backup from IMAP email account.
New Folder Option: Look for the “Enable auto-detection of new folders” option beneath the folder list. Check this if you want any new folders you create in your email account to be automatically added to future backups.

Step 4: Finalizing Your Backup Profile

Naming Convention: A clear name can help you manage multiple backups easily.
Storage: Where will your backup fit best? For smaller files, your computer’s hard drive might suffice. Need more space? Consider a high-capacity external drive or the scalability of cloud storage. Mail Backup X lets you use multiple “Mirror Locations” for ultimate protection, especially with large amounts of data.
Security: You can choose to encrypt your IMAP backup files. If you click on “secured,” you will be asked to complete the security setup, which is a one-time setup. While setting up the security, you will be asked for password and then provided with a recovery key that you must save somewhere safe.
Schedule: Choose between:
- “Automatic”: For real-time backups with the least effort on your part.
- “Interval-based”: Backups occur at regular intervals you determine (e.g., every day or week).
- “Manual”: Backups run when you click on “Backup Now.”
To enable automatic backup snapshots on your USB drive, select the “USB Drive” option. This will trigger a backup whenever your designated drive is connected to your computer.

All that’s left now is to click on “save” and let the tool get to work.

It is an excellent backup application that takes the stress out of backing up your IMAP emails. Also, no more worrying about platform compatibility— this versatile software will work seamlessly on both platforms. The licensing options are also dynamic and adaptable for different needs, like for individuals and teams. Note, a single license covers both platforms, saving you the hassle. Still considering your options? You can start out with the free trial to see exactly how the tool can protect your data and information. The current state of the world puts a massive value on data and information, from both work and personal perspectives. This is why Mail Backup X offers the reliability you need with your IMAP email backups.