If you want to find the best email backup software in 2023, you are at the right place. Here you are going to find 10 of the best Email backup software in 2023.
The best mail backup software is the one which works well for you according to your specific needs. With the right mail backup solution, you will be able to backup mac emails without any risk of data loss or file modification.
Here is a list of the top 10 best mail backup software that you can get in 2023
- Mail backup X
Mail backup X is the best automatic solution for mac email backup and recovery. This tool is designed to be the permanent solution for email backup and recovery for all email users. You don’t have to be an expert to backup and restore emails with it.
This tool works on both windows and macOS so it is pretty great in terms of compatibility. On top of that, it lets you manage emails from all major email services. Its benefits don’t end here. It comes power packed with a set of extremely powerful features which enable it to do unimaginably effective tasks in a very short amount of time. If you want, you can easily customize your email backup and recovery process.
Here is how to use Mail backup X to backup Outlook mac
The first step is to download and install the software. Launch the tool and you will find yourself on the first window. Here you have to click on create a new backup profile.
Now you are at the next window where you get to choose the email service you wish to backup. Here you can see that the tool allows you to choose different email services. Click on Microsoft Outlook. This will directly take you to the next step.
Once you do this, the tool will automatically scan your mac outlook database. You will be brought to a new window where you get to choose the email folders and items that you want to get backed up. This filter item window is great for personalization. You get to select specific email folders that you find are important for you. You can similarly deselect the email items that you don’t want to include in the backup. If you want, you can also filter your email folders and items by date range. The tool also lets you include any subfolders.
Click on continue once you are done.
This brings you to the advanced settings window where you get to modify your email backup according to the results you want. This is the feature where you get to customize your email backup. You can choose how often you want your emails to get backed up. Additionally, you get to choose where you wish to store your email backup files. If you want, you can also encrypt your email profile against data loss. This is required because unwanted access to your email data can prove to be a bad thing.
You can store your mac email backup directly to a cloud storage. Emails which are backed to the cloud storage are very easy to restore. You are also able to become geographically independent since the data is accessible anywhere and anytime.
Once you are done modifying your mac email backup, you should click on save and the backup will start immediately. You can see the whole process of email backup on the live dashboard.
Once the process of your email backup is done, you will be taken to the log report window where you get to see the details of the backup process. You can easily see the total number of backed up items along with the location where they are backed up.
This was the step-by-step process of backing up mac mail emails.
You just need to follow the user interface and the tool will take you from the beginning till the end. This is why most email users recommend working with this software. You don’t have to do anything complex to get your files backed up.
Now that you know how to use this tool, let us find out what this tool offers to you.
Here are the top features of this mac email backup software
Automatic mail backup
This tool is considered to be one of the top solutions because it offers an automatic process to all users. With this tool, you don’t have to depend on the manual method. You get to automatically scan and retrieve your emails from the main database. This is the best thing about it.
Filter item facility
The filter item feature of the tool lets you personalize the tool to a great extent. The whole point of having this feature is to ensure that you are in control of the whole process. This feature lets you select only those email items that you want to backup or restore. This is selective email management at its peak. You can also filter email items with a certain date range.
Auto USB backup and sync
If you need portable backups, this is the best tool for you. The tool allows you to set up automatic portable USB backups where you just have to map a particular USB drive as the end destination. Whenever you plug in the device, the tool will automatically store the latest snapshot copy of your local backup. This is done instantly and you can do it anytime you want.
Inbuilt data compression
The makers of this tool understand the value of storage space. Storage is expensive and email data can take up a huge amount of space. This is why this tool is embedded with an inbuilt email compression feature which compresses your emails in up to 3 X lesser space than usual.
Smart backup and resume
The smart backup and resume feature is another great addition to the set of features embedded within Mail backup X software. This feature allows the tool to hold the backup in place when there is a network interruption. The tool automatically resumes the progress of the backup when the network connection is restored.
Inbuilt email converter
You get to use this tool as an inbuilt email converter. You are getting complete email management with a single piece of software. This is true. You can use Mail backup X software to backup, restore, archive and also export major email services. You are going to save time, effort and a lot of money with this.
Archive to PDF format
You get an additional feature which completely changes the game in terms of portability. If you are someone who wants to keep your emails archived and shareable, you should certainly check out Mail backup X. The tool lets you directly archive your emails in the form of PDF files. These PDF files can be protected with a strong password.
Manage all email services
The main USP of this tool is the fact that you get to backup and restore all major email services with it. You don’t have to worry about any incompatibility issues. You can just get this tool and forget about everything else. This one tool can help you resolve all issues related to email management. You get to backup and restore Mac mail, Outlook, Yahoo mail, Gmail, Office 365, Thunderbird, Postbox and other IMAP based email services too.
Free trial for all
If you want, you can get the free demo version of this tool. The free trial of this tool is created to ensure that you are able to test the features and performance of the tool. You can test the free demo for 15 days and upgrade to the full version in the package you want. The full version packages of this tool are offered for different users in different prices so that this tool can be available for everyone regardless of anything.
To get the free trial, go to www.mailbackupx.com
Now that you know everything about the most recommended tool out there, it is time to find some other options out there.
It is true that there are multiple options out there and that is how it should be. You should have multiple options so that you get to choose one that suits you best.
Here are some of the other mail backup software that you can try
- Handy backup
- SaaS data protection
- Zook email backup
- KLS mail backup
- Mailstore home
- Spinbackup
- Veeam backup
- Backup Assist
- Mimecast
These tools allow you to backup your mac emails without asking you to do everything manually. These tools have been tested by professionals but you should test them till you are satisfied. Feel free to check them out and choose the one that suits you best.
Here are a few things you should keep in mind before you choose your mac email backup solution
- Make sure you do not get enticed with the thought of getting professional results for free. Free and web based tools are not good enough to be used for dealing with your email data. A lot of email users have lost their email data with such methods and this is why you are advised to work with only professional methods.
- Make sure the tool that you are choosing is able to deal with the amount of email data that you have. You have to always analyse the maximum potential of the tool so that you never fail.
- The tool should not experience any lags and errors while working with your emails. Many tools are not able to handle various formats and this amounts to data corruption or even file loss.
- The tool that you are using should give you personalization benefits. There are a lot of tools which go with the all or nothing approach. Personalized email backup and recovery is a great thing and if you are going to spend some money, you should get it.
- You should be able to backup and restore multiple email services with the tool that you are choosing. There is no point in changing tools and getting new ones for different email services. Today there are a few tools which lets you backup major email services. You should get value for your money.
If you are able to keep these things in mind before you go ahead to backup and restore your emails, you will be able to get great results.
As you may have realized, the whole point of creating email backups is to secure your email data. If the tool is able to give you complete assurance of data security and is also easy to use, you should definitely consider it. There are not many tools which are both easy use and also professional.
You can explore among these tools to find the best option for your email backup and recovery needs.
We hope this guide to find the best email backup software in 2023 was helpful for you.