Gmail is undoubtedly the most widely used email service all across the world. Billions of email users work with Gmail email service as their default email service. This is why it is obvious that Gmail emails need to be backed up more than any service.
If you look around, you will see that there is not enough awareness about Gmail backup software. Most email users don’t know how to backup G suite emails and this is why it is necessary for you to know that there are plenty of tools that you can use to backup Gmail emails with.
It can be very troubling for users to be clueless about email management when others are constantly doing it. This guide will help you in finding the best tool for you for email backup and recovery.
Here is a list of G suite email backup software that you can use in 2023
We will start off with the best option for Gmail backup and then share the rest of the options that you can try.
Mail backup X Gmail backup software
Mail backup X is the most well known and revered email backup software out there today. It was created by a team of dedicated professionals who wanted to make sure that all email users are able to backup and restore their emails any time they want without any discrepancies. This is a purely professional tool which is designed for all types of email users, beginners or advanced. The best thing about this G suite backup tool is that it is not limited to working with Gmail emails.
Backup all email services
You can use this email backup tool to backup and restore emails from Gmail, Apple mail, Yahoo mail, Outlook, Office 365, Thunderbird, Postbox and other IMAP based email services. In brief, it can be said that this tool is able to backup and restore all major email services without any compatibility issues. You can also import email files of different formats in it for email transfers or migration. We will discuss that later.
Cross platform compatibility
The tool works on both mac and windows and this is one of the most remarkable things about this tool. You are being given a tool which works flawlessly on both mac and windows. What can be better than this? You just have to download and install the tool. Both mac and windows versions work identically and are designed to include all users without any discrepancies. Now mac users can also rejoice since they are getting a professional tool which is made just for them.
How to backup G suite emails – Step by step guide
- You have to start by downloading and installing the tool. Launch the tool once it is installed.
- You will see that you are on the first window, you have to click on the option which asks you to create a new backup profile. This will take you to the next window in the process.
- You will see a new window where you are given different email services to choose from. Click on email server.
- Now you will see another window with more options. Choose Gmail from the available options.
- You will be prompted to sign in. You have to sign in an give the tool permission to manage your email data. Your emails are entirely safe and your credentials are not saved anywhere.
- Once you are signed in, you are given the chance to choose the time period for which you need to make the backup. You can choose a specific time window or just do it since the beginning. If you are looking for a complete backup, choose since the beginning.
- Now the tool will automatically scan your Gmail mailboxes and will bring all the email folders to you so that you can choose the ones that you want to backup. This is selective email backup through the filter item feature. Once you have chosen the email folders, click on continue.
- Now you are at the advanced settings window. Here you can modify your backup
– Choose the name of the backup profile
– Choose where you want to store the backup
– Choose between online and offline storage
– Choose how often you want to take the backup
– Encrypt your backup profile for better security
– Map a USB drive for automatic portable backups
Once you have chosen the settings, you can go ahead and click on the Save button.
This will initiate the backup process. You can track the backup right on the live dashboard so that you are always up to date about what is happening and how much of the work is done.
Once the Gmail backup is finished, you will be brought to a log report window where you will get to see the results of the backup process. You can check out the names of the files and the total number of email items that have been backed up. You can also see where they are stored. You can download this log report for later on.
This was the automatic method to backup G suite emails with the most reliable tool out there.
Check out the main features of this remarkable backup G suite email software
The features are what make this tool so amazing
- Automatic incremental backups
Automatic incremental backups are a boon for those who don’t have time to manually manage their email backups. With this feature you can do a one time full backup. After this, the tool will automatically detect any new emails and back them up periodically. You can choose how often your emails get backed up. This is the feature which gives the true feel of automation.
- Inbuilt email conversion
You can enjoy the fact that this tool comes with an inbuilt email converter. This means that you will not have to spend your time, money and energy in finding a tool for email conversion. Finding an email converter is as difficult as finding any other email management tool. This tool comes with an embedded email converter so that you can easily export any email backup files you want from one format to another.
- Choose what you want to backup
You are given a filter item window where you are shown all the email files and folders which are there in your mailbox. You can selectively choose each email item or folder that you want to be included in your Gmail backup. Once you have selected the items, folders and subfolders, you can be assured that you will find these folders in your backup.
- Auto USB backups
This is one of the most unique and useful features of this tool. Most users don’t have the freedom to carry their devices with them. When email data is to be carried or shared, portable backups are necessary. This tool lets you get automatic USB backups without having to do anything. With a one time setup, you are able to set up a USB drive which gets recognized bu the tool any time it is plugged in. You can plug in this drive and the tool automatically stores the latest snapshot copy of the local backup in it.
- Data compression
Data compression is very much needed today. This is because storage costs a lot and not all users have access or the means to get unlimited storage. You can use this tool to save space while creating backups. The tool automatically compresses the email backup data in up to 3X lesser space than usual. This means that you can store three times more data in the same amount of space.
- Advanced backup modification
You get an advanced backup settings window where you can modify your backup according to your taste. This is the feature which puts Mail backup X, miles ahead of its competition. You can choose how often the emails are backed up and where they get stored. You can choose whether you want to encrypt the backup or not. The features are endless and they are just for you.
Get the free demo of this tool without delay
Yes, the tool is now offered in a free trial for anyone who is interested. The free demo version of the tool works directly on your computer without any commitments. You can test the free trial with all its features for a period of 15 days. The most unique thing about this free trial is that you get access to all the features in a limited capacity. Nothing is hidden from you and you can enjoy all the features with real data as you would with the full version.
You can download the free demo of this tool right here – https://www.mailbackupx.com/download-mailbackupx/
Here are some other G suite email backup tools you can use today
Advik Gmail backup tool
Cloudmigration Gmail backup tool
Migratecloud Gmail backup
Handy backup
Mailvault
Zook email backup
Aryson
Google takeout service
If you were able to find the right Gmail backup software today, you should surely share it with someone who needs it.