Email management technology is constantly evolving. This is why you need to be up to date about what is the latest technology out there today. If you are someone who works with a lot of emails, it is natural that you want to make the best use of your email data. This is the information age and data is the most important asset anyone can have.
Many users get thousands of emails everyday as a part of their job. This makes it essential for them to find ways to manage and store those emails in a way that they are always useful, even in future.
This guide will help you find the best IMAP backup software in 2023
The first thing you need to decide before you start your journey of email backup is what kind of results you want. Many email users start this with the thought that all backups are similar but that is not true. There are different types of email backup and you need to know what type of backup you want. You also need to decide the level of security you need in your email backup process. Clarity is the first thing that decides the fate of your email data.
IMAP email backup and recovery is probably the most misunderstood process in email management. Most email users don’t know what IMAP is and how IMAP has enabled email users to access their emails from anywhere. Even though IMAP is so important, many email tools do not include this format.
Here is the best IMAP email backup software that you can find in 2023
Mail backup X IMAP backup tool is the most professional and affordable IMAP backup software out there today. This tool is the most comprehensive tool to manage your email data. You don’t have to be an expert to get your work done with this tool. In just a few steps, you will be able to get results with this tool because it works almost automatically. You are given access to the most powerful and unique features which make it possible for you to modify the backup according to the results you want.
The fact that this tool works on both mac and windows makes it available and accessible for a wider audience. Apart from this, the tool is not limited to just IMAP emails. You can use this tool to backup, restore, archive and also export different email services like Gmail, Outlook, Apple mail, Yahoo mail, Thunderbird, Postbox and other email services too. This tool has been used by more than 40,000 email users from all over the world.
It has 4.5 stars on G2 and 5 out of 5 stars on CNET. This tool receives great reviews because it has been designed for users only.
How to backup IMAP emails automatically with Mail backup X software
- Download, install and launch Mail backup X tool
- You will see an option to create a new backup profile, click on it
- Now you will be on a new window where the tool shows you different email services that you can backup and restore with it. Click on email server
- This will bring you to the next window where you will find IMAP server. If you want to backup IMAP emails, click on the IMAP option
- You will now be asked to login to your email account. If you are using any web based email service which supports IMAP, you can enter your credentials to retrieve your emails. Login with your details. You should know that this is completely secure and your login details are not stored anywhere. Your login details are only used to retrieve your email data so that it can be managed.
- Now you will be at a new window where you can choose the email items that you want to backup. Once you have chosen the folders you want and de-selected the ones you don’t want, you can click on continue.
- This will bring you to the most important advanced settings window. Here is where the magic happens. You can easily modify your email backup and choose the type of results you want. On this window, you can name your backup profile and also choose how often you want to backup your emails. You can also encrypt your emails and map a USB drive for portable backups. Once you have modified the backup settings, click on save and the backup will start immediately.
This was the step by step process of backing up IMAP emails automatically. You can track the progress and also download the detailed log report in the end. You can now become your own boss when it comes to email data management.
By reading this, you might have realized that this tool offers the complete package and gives you the chance to manage and control your email data any way you want.
Here are the top features of this tool
Set up automatic incremental backups
You can set up automatic incremental backups in just a few steps. You get a full backup once and after that every email that arrives gets automatically backed up after a set period of time. You can decide how often you want your emails to be backed up.
Set up automatic USB backups
You can set up automatic USB backups if you are interested in getting instant portable backups. You can just map a USB drive and when you plug this in, the tool automatically detects it and stores the latest snapshot copy of your local backup in it. You don’t even have to do a single mouse click for this. Plug and you are ready to go.
Smart backup and resume
This feature was much needed by email users who suffer issues with internet connectivity. This feature lets the tool recognize when the internet connection is lost during the backup. When the connection is lost, the tool automatically holds the backup. When the connection is regained, the tool automatically resumes the backup without losing any progress. This feature is revolutionary and has changed the whole way we work with emails.
Inbuilt email PDF archiver
The inbuilt PDF archiving feature enables you to directly archive your IMAP emails in the form of PDF files. These PDF files can then be easily shared with anyone you want. You can also protect these PDF files with a strong password. You are going to enjoy the peak of portability. You can also print these PDF archives if you need.
Inbuilt email converter
Email conversion is one of the most important and unique features of this tool. You can really use this tool to convert your email files from one format to another with this. This inbuilt email migration tool is right there on the main dashboard and is offered as an export feature. You can choose the files that you want to export from one format to another. You don’t have to buy a separate email converter anymore.
Inbuilt compression feature
The tool cares about how much space your email data takes on your computer. If you are thinking about the lack of space in your computer or external storage, this feature will work remarkably for you. This feature works automatically and compresses your email backup in up to 3X lesser space than usual. Thus, you are able to store up to 3 times more data in the same amount of space.
These features make Mail backup X the best IMAP backup software in 2023.
Here are the top packages that you can choose from
Single user version
If you are a single user who wants to do this on your home and work computer, it may be ideal for you. You can use this package to backup and manage up to 5 mail profiles. This package can be upgraded with a top up pack which gives you 10 more mail profiles. This package is most suitable for most users.
Team version
If you have a team of 5, 10, 20, 30 users or more, this version will suit you best. You can use the team version to backup up to 5 mail profiles per user. You can also upgrade this version to get 10 more mail profiles with a simple top up.
If you are the admin of the team version, you can remotely operate backups for other users. You can also assign extra mail profiles to any user.
It is time to test it for real – Free demo
The free demo version of this tool is now available for download. You should make sure that you test the free demo to ensure that you understand the tool completely. The free trial of the tool works for 15 days and that is more than any other demo version which offers the same features. Talking of features, you are given the chance to use all the features in a limited capacity. Most of the tools keep their features locked but the makers of this tool wanted you to have a taste of the real thing. If you want, you can upgrade to the full version right from the interface of the free trial.
To download the free demo version of the tool right now, click here – https://www.mailbackupx.com/download-mailbackupx/
Here are other IMAP backup software that you can try in 2023
Mailbird
Handy backup
Acronis
Mailstore server
Filechimp
DRS softech backup tool
Aryson backup
Bitrecover
Softaken