Mail Backup X provides a secure, personal vault for all of the emails that you have ever thought of as important. If you have ever experienced the pain of losing an email, you understand the importance of having a reliable Windows Mail backup system. These emails are not only about the content, but also about the events and opportunities that they represent: job offers, heartfelt messages from friends, invoices for taxes, and so on.

Consider themnot data but pieces of the puzzle that make up your life and professional life. You may receive a large number of emails each day, some of which are short-term, but others that are essential to your workflow or your personal history. Although Windows Mail back-up may not be at the top of your to-do list, it is just as essential as saving a document prior to a power outage.

Uncertainty isn’t a good feeling, while you are trying to do your best in your work. You need the assurance that your work will not be lost.

Mail Backup X understands the importance of these emails to you. It’s a steadfast tool, focused on doing one thing and doing it well—backing up securing your emails from any Windows Mail source.

In this guide, we’ll walk through the detailed process of how to back up emails on Windows Mail using Mail Backup X. This tool is a versatile application that allows you to back up emails from various email services, including desktop clients and direct from email servers. This guide shows you how to backup emails from Windows based email clients. Keep in mind, if you have data somewhere else, like Outlook.com or Gmail or even other email servers (such as your organization), simply select that as source.

Here are the steps you need to follow, with additional tips and clarifications to ensure a smooth backup process.

Preliminary Steps:

• Installation: Go to the official Mail Backup X website, then head on to the “Download” page. Under the Windows operating system, click the download button. Open the setup file and follow the installation prompts and agree to the terms and conditions to complete the installation.
• Opening the Program: Once installed, open Mail Backup X from your desktop or start menu. You will be greeted by a dashboard that displays several options, including ‘Dashboard,’ ‘My Backup Profiles,’ and other tools.

Setting Up a New Backup Profile:

• From the main dashboard, locate the ‘Tasks’ section. Here, you’ll see an option titled ‘Setup a new backup now.’
• Clicking on this will lead you to a screen with an option that says ‘Setup a New Backup Profile’—this is where you’ll begin the process of creating a new backup for your emails.
• Alternatively, you can click on ‘My Backup Profiles’ from the main dashboard, which will also take you to the same screen to ‘Setup a New Backup Profile.’

Choosing an Email Service:

Since we’re focusing on backing up emails on Windows Mail using an IMAP server, you would skip the commonly listed services like Gmail or Outlook.com and instead select the client that you are using on Windows. Be it Outlook, Thunderbird, or Postbox.

Selecting Folders to Backup:

The application will display your email folders. Here, you can select which folders you want to include in your Windows Mail backup.A smalltip: You might not want to back up all folders (like spam or trash). Choose only the folders that contain important emails to save storage space and backup time.

You might also want to consider whether you want new Windows Mail folders to be automatically backed up or not.

Configuring Backup Settings:

• Backup Profile Name:

Give it a name. It will come in handy in future, especially if you plan to have multiple backups.

• Storage Location:

Choose a location on your computer or an external drive where you want to store the Windows Mail backup files. It’s recommended to use an external drive for added security. It’s also recommended to have mirror backups (more than one in different locations, ideally, one in physical and one in cloud).

• Security Settings:

Decide on your security settings. You can choose to encrypt your backup with a password. This adds an extra layer of protection to your data. You can check “Unsecured” for those backup profiles that you intend to share with many people and are not particularly concerned about privacy. Always keep your encryption keys and the primary recovery key that you must have received during setting up the application-level security. Losing it can make your Windows Mail backups inaccessible.

• Backup Schedule:

You should ideally go forthe automaticoption that takes backup incrementally whenever new data or changes are detected. This is the best and most effective type of backup that keeps the data updated all the time, with no risk of being at a point where some emails might not have had time to be backed up. But if it is not the requirement for you, you can also check the option for regular intervals. That’s still automatic, you just set the frequency. Finally, for those profiles that would be adequate to backup only once (such as emails from a non-active email account), select ‘manual.’

• USB Auto-Snapshot:

If you want to make your Windows email backup portable, you can configure the USB Auto-Snapshot feature. This allows you to create a portable snapshot of your backup on a USB drive. This is useful if you need to access your backups on different computers or keep a copy off-site for security. All you have to do is insert your USB and then select this USB under this option.

• Automatic Source Cleanup:

You can configure Mail Backup X to clean up the source after backup, but this is optional and should be used with caution. It will delete emails from the server after they’ve been backed up, which is not recommended unless you’re sure.

You’ve walked through the process, step by step, setting up and securing your Windows email backups. In the journey of using Mail Backup X, should you encounter any hiccups or have questions, remember that support is there for you.

Mail Backup X offers a free trial version, so you can get acquainted with its features before you commit. It’s a chance to see how it fits into your routine and meets your expectations. Once you’re ready, the full version continues to stand guard, a testament to the simple truth that some of the most powerful tools are the ones that don’t demand the spotlight, but rather, earn your trust through quiet, consistent performance.

Take your time, familiarize yourself with the nuances, and rest easy knowing that your emails from Windows Mail are backed up.